Before You Start:
This article is for Faculty off-boarding away from Wharton resources.
If you have any questions regarding the contents of this article please contact support@wharton.upenn.edu
Wharton Computing is here to ensure your technology transition whether you're concluding a teaching appointment or shifting roles is as seamless as possible. We've created a checklist to help you manage your email, data, and account access, along with key dates to be aware of regarding account changes or closures.
Review Account Closing Dates
Prepare Your Email for Transition
1) Set a Change of Address NoticeSet an Out of Office providing both your professional alternate email address address or personal email address. |
2) Begin ForwardingHelp with forwarding my Wharton e-mail to a personal account. Please contact support@wharton.upenn.edu for assistance |
3) Transfer Your EmailsTransfer your Wharton emails to a personal account. We suggest starting this process once the end date on your appointment has been confirmed. Please contact support@wharton.upen.edu for assistance |
Special Consideration for Office 365
Manage Mailing Lists
Unsubscribe
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Transfer Ownership
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Save Data You Want to Keep
Wharton Google Drive |
Canvas |
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Personal Network Drive and Locally Stored Data |
OneDrive & OneNote |
Dropbox |
Slack (edit) |
Additional Backup Options
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Physical Office (Computer, Phone and Loans)
- Phone - Offer to assist with assigning the phone number back to the Business Administrator, delete your voicemails, and reset the greeting.
- Office Computer - Back up / remove all files from your office computer or any other device that belongs to Wharton and make sure they are returned prior to your departure.
- Loans - Please return all hardware loaner equipment.
- Keys - Please return any keys to the Business Administrator
Clean up your Personal Devices
Remove or sign out of the following to prevent unpredictable errors later when your permissions are removed:
- Network Services - Global Protect, FortiClient, network printers and network drives
- Penn Security Software - DuoMobile, LastPass, Symantec or Sophos
- Penn Cloud Storage - Penn Box, Penn DropBox, Penn OneDrive
- Productivity Software - Penn Office 365, Email, Contacts, Calendar
- Meeting Software - Zoom, Mersive Solstice, Slack, and Teams
- Penn Specific Apps on Devices - Penn Guardian, WorkDay, YouDecide
Website / Online Identity
Faculty Photo: Take a copy of your Faculty profile picture from your Departmental web page profile.
Copy of Bio: Make a copy of your biography from the departmental website.
Teaching Resources
Canvas Sites: If you have taught classes, consider backing up Canvas sites you may need in the future: https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-export-a-Canvas-course/ta-p/785
Teaching Videos: You may need teaching samples for your job search. Consider downloading a Panopto video of yourself teaching. Learn about how to access class recordings here: https://support.wharton.upenn.edu/help/viewing-class-recordings-in-canvas
Teaching Evaluations: Download and save any teaching evaluations. They can be found in the U@Penn Portal under Student Advising & Admin Resources - Faculty & Advisors - My Course Evaluations
Research Computing Resources
If you do have resources (code or data) on Wharton HPC3 or WorkSpace systems that you would like to keep, please take some time at your earliest convenience to copy it elsewhere, for example to your personal Dropbox, Box, or your new institution's computing resources. We recommend rclone for straightforward syncing to the cloud.
If you have questions or concerns, please let us know how we may assist: research-computing@wharton.upenn.edu