Video Conferences

This article covers using Virtual Meetings for individual meetings and small group collaborations. To learn about using virtual meetings for teaching or learning within Canvas, see Virtual Meetings for Instruction.

Wharton offers two supported video conferencing solutions:

Your classes may use a mix of the two tools; be sure to check with your professor.

This feature comparison of BlueJeans and Zoom can help you choose between the two.

Before You Start 
You will need the following before you can complete this task: 

  • An active PennKey account
  • Faculty and Staff: admin access to your devices (to install the app)

BlueJeans

BlueJeans is a cloud-based cross platform video conferencing service that makes it easy to collaborate with your colleagues. BlueJeans can be started and joined via a PC, Mac, smartphone, or regular landline (audio only). Each meeting can accommodate up to 200 participants and supports recording of the meeting and screen/media sharing. All Wharton students, faculty, and staff have access to Virtual Meetings.

Install the BlueJeans App

The BlueJeans app is easy to use and gives you access to more features. Although you don't need to have this installed to use BlueJeans, using it will provide a better experience.

Accessing Virtual Meetings

If your virtual meeting is for a Wharton class, it most likely was created through Canvas. Please log into Canvas first, launch your class, and then choose Virtual Meetings from the left navigation pane.

Although we recommend accessing any virtual meetings created in Canvas by logging in via Canvas, it's also possible to see all your meetings by logging directly into the meeting software.

Scheduling a Meeting

Follow these directions to schedule a meeting (this is not the recommended method for scheduling a meeting for a class that is using Canvas; See Virtual Meetings for Instruction) :

Advanced Features

Advanced features are useful in customizing your meetings.  You can customize them on a per meeting basis, or for all the meetings that you schedule.

  • Scheduled meeting sessions: for meetings that you are scheduling, any changes you make will only affect that meeting.
  • Personal settings: if you make changes in your personal settings, that will affect all meetings that you schedule.

For security, moderators have the ability to lock out users from joining their meeting (indicated with a lock icon at the top left corner of their screen).

Zoom

Install the Zoom App

The native Zoom app isn't required to use Zoom, but we highly recommend it for the best Zoom experience. Read the article entitled "Logging into Wharton Zoom" for instructions detailing installing and logging into the Windows, Mac, and mobile versions of the app.

Accessing Zoom Meetings

You can access all your meetings by logging directly into https://upenn.zoom.us.

Scheduling a Meeting 

Follow these directions to schedule a meeting (this is not the recommended method for scheduling a meeting for a class that is using Canvas; See Virtual Meetings for Instruction) :