Mailing Lists: Overview

Subscribe to a Mailing List 

1. Navigate to the Mailing List Application. 
2. Choose the Find a Wharton List link on the left.
3. Find your list, and click Subscribe. 

If a list's membership is managed by its owner, choose the Email Owner option.

Unsubscribe from a Mailing List 

1. Navigate to the Mailing List Application.
2. Choose the My Membership tab.
3. Find your list, and click the Unsubscribe link.

Any list with @lists.upenn.edu in the address is created and managed by the University.  For assistance with this issue, you should contact Penn's computing department at help-lists@isc.upenn.edu.

If you want to post a link directly to your Wharton mailing list from a website or an email, follow these steps:

1. Navigate to the Mailing List application. 
2. Find the list, and choose the Subscribe link.
3. Copy the URL in the webpage's address bar and paste it into your web page/link.

Readers should be able to access the link even if they are logged in (however, they'll need to log in, if they aren't already, to subscribe). 

Wharton class e-mail lists are moderated. When you send email to your class list the mail goes to a designated staff person in your Program office who will review the mail before approving it. The class list format is ("xx" indicates the last 2 digits of the graduation year):

MBA Class List:  whgxx@wharton.upenn.edu

Undergrad Class List:  wugrxx@wharton.upenn.edu

For example:

• The Class List for the Wharton MBA Class of 2014 is: whg14@wharton.upenn.edu 
• The Class List for the Wharton Undergraduate Class of 2017 is: wugr17@wharton.upenn.edu

If an email you sent has not have gone through, the list owners (the Grad or Undergrad offices) haven’t yet approved it or may have deemed it inappropriate for the list. If you have any further policy questions please contact the following offices:

MBA Students : MBA Program

Undergrad Students: Undergraduate Program

Each cohort has a unique mailing list that is refreshed every night with the current email address of each student in the cohort. To send mail to your cohort list you must send the message from the address that's on the list. 

To check or change your cohort list address, use the Forwarding Application. Log in, and check the address under the heading "Your Preferred Destination for Your E-mail Is:". This is the address you want to send email from.

Email Addresses Must Match

The cohort lists are private, which means only people on the list can send email to it.  In order to email the list, your return address on your email must match the location to which your Wharton email is forwarding. If it doesn’t, the message bounces to the list owner. So, for instance, if you were attempting to send an email to your cohort mailing list from your Wharton account, but you have your Wharton email forwarded to Gmail, it won’t go through. Address forwarding information is updated nightly, so it may take up to a day for a forwarding change to reach the cohort list.

Attachment or Message Size

Did you have a file(s) attached to the message or any graphics in it? If so, another reason it might not have gone through is that the message's size is larger than the list's limits.

The alumni mailing lists contain the address to which your alumni forwarding email address points. Use that address to send email to the lists.

Example: If someone sends email to your alumni forwarding address, which you've forwarded to username@gmail, then you should log into that username@gmail account to send mail to the list.

Owners, editors and moderators must have Wharton email addresses.  Make sure you are listed in the appropriate places with your @wharton address. 

1. Navigate to the Mailing List Application.
2. Choose Create a New Mailing List.
3. Follow the onscreen directions to fill in the fields.
4. Click Submit. (Allow one business day for the list to be created.)

Remember, if you make the list Moderated, you'll need to log in regularly to approve the messages sent to the list.

Mailing lists can be set up as "moderated" lists. This means that any mail sent to the list must be approved by the moderators before it is sent to the list. The owner of the list assigns the moderators. If your list is set up to be moderated, you'll need to choose an editor and moderator for the list.

Setting up a Moderated List

1. Follow the directions for creating a list above, and be sure to chose the option Moderated.
2. Designate one or more members of the list as "Moderators". 
3. Designate one or more members of the list as "Editors".

Approving Messages on a Moderated List

1. Navigate to the Mailing List Application.
2. Choose the List Moderation tab.
3. Click the Approve Messages link, and follow the onscreen directions to approve or deny messages.

Renaming a Mailing List

At this time, it's not possible to rename a mailing list.  You'll need to create a new list, and delete the old one.

1. Navigate to the Mailing List Application.
2. Choose the List Ownership tab, find the list, and choose the Manage Membership link.
   
3. Follow the onscreen directions:
   • Adding Members: Click the Add Members link in the upper right. 
   • Unsubscribing Members: Click Unsubscribe next to the user's name. To unsubscribe multiple names, check the boxes and choose Unsubscribe from the Bulk Action dropdown menu.

1. Navigate to the Mailing List Application.    
2. Choose the List Ownership tab.
3.     Find your list, and click the Edit List link.
4.     Scroll down, add the email address of the new owner(s). To transfer ownership, don't forget to remove your address.

1. Navigate to the Mailing List Application.
2. Choose the List Ownership tab.
3. Find your list, and click the Delete List link.

Membership - You can add as many addresses as you like -- there's no maximum. 

Making Changes - Changes to the list take effect almost immediately.

Who can be an Owner - Anyone can be an owner, but at least one owner must have a Wharton account and be listed as an owner using that account.  Owners who do not have Wharton accounts will need to use lists.wharton.upenn.edu to edit subscriptions.