Mailing Lists: Overview

Mailing Lists: Subscribing / Unsubscribing  

Subscribe to a Mailing List 

1. Navigate to the Mailing List Application. 
2. Choose the Find a Wharton List link on the left.
3. Find your list, and click Subscribe. 

If a list's membership is managed by its owner, choose the Email Owner option.

Unsubscribe from a Mailing List 

1. Navigate to the Mailing List Application.
2. Choose the My Membership tab.
3. Find your list, and click the Unsubscribe link.

Course Mailing Lists (class@lists.upenn.edu)

Any list with @lists.upenn.edu in the address is created and managed by the University.  For assistance with this issue, you should contact Penn's computing department at help-lists@isc.upenn.edu.

Roles: Owners, Editors, Moderators

Owners, editors and moderators must have Wharton email addresses.  Make sure you are listed in the appropriate places with your @wharton address. 

Creating a Mailing List

1. Navigate to the Mailing List Application.
2. Choose Create a New Mailing List.
3. Follow the onscreen directions to fill in the fields.
4. Click Submit. (Allow one business day for the list to be created.)

Subscribing/Unsubscribing Members

1. Navigate to the Mailing List Application.
2. Choose the List Ownership tab, find the list, and choose the Manage Membership link.
   
3. Follow the onscreen directions:
   • Adding Members: Click the Add Members link in the upper right. 
   • Unsubscribing Members: Click Unsubscribe next to the user's name. To unsubscribe multiple names, check the boxes and choose Unsubscribe from the Bulk Action dropdown menu.

Moderated Mailing Lists

Mailing lists can be set up as "moderated" lists. This means that any mail sent to the list must be approved by the moderators before it is sent to the list. The owner of the list assigns the moderators. If your list is set up to be moderated, you'll need to choose an editor and moderator for the list.

Setting up a Moderated List

1. Follow the directions for creating a list above, and be sure to chose the option Moderated.
2. Designate one or more members of the list as "Moderators". 
3. Designate one or more members of the list as "Editors".

Approving Messages on a Moderated List (for Faculty, Staff and PhDs. All other Students should refer to this article)

1. Connect to the VPN.
2. Navigate to the Mailing List Application.
3. Choose the List Moderation tab.
4. Click the Approve Messages link, login with your Wharton e-mail and Wharton password, and follow the onscreen directions to approve or deny messages.

Renaming a Mailing List

At this time, it's not possible to rename a mailing list.  You'll need to create a new list, and delete the old one.

Linking to a Mailing List

If you want to post a link directly to your Wharton mailing list from a website or an email, follow these steps:

1. Navigate to the Mailing List application. 
2. Find the list, and choose the Subscribe link.
3. Copy the URL in the webpage's address bar and paste it into your web page/link.

Readers should be able to access the link even if they are logged in (however, they'll need to log in, if they aren't already, to subscribe). 

Changing a List's Subscription Status

Once a list has been created, you can change the subscription type at any time. We strongly recommend avoiding "open" lists, especially if there is any chance that private or sensitive information will be exchanged.

1. Log into the Mailinglist application: https://apps.wharton.upenn.edu/mailinglist and click on the List Ownership tab on the home page.
   
   
2. Browse to any one of your lists that shows “Subscription Open” in parenthesis and click on Edit List. 
3. On the list editor screen, scroll down to the “Who can subscribe to the list?” question and choose the option you want to change it to. We recommend By Owner or Closed. The description of each is listed next to each option. 
   
4. Click Submit. You'll need to repeat this process for each list you manage.

Adding a List Owner or Transferring Ownership

1. Navigate to the Mailing List Application.    
2. Choose the List Ownership tab.
3.     Find your list, and click the Edit List link.
4.     Scroll down, add the email address of the new owner(s). To transfer ownership, don't forget to remove your address.

Deleting a Mailing List

1. Navigate to the Mailing List Application.
2. Choose the List Ownership tab.
3. Find your list, and click the Delete List link.

Good to Know

Membership - You can add as many addresses as you like -- there's no maximum. 

Making Changes - Changes to the list take effect almost immediately.

Who can be an Owner - Anyone can be an owner, but at least one owner must have a Wharton account and be listed as an owner using that account.  Owners who do not have Wharton accounts will need to use lists.wharton.upenn.edu to edit subscriptions.