Penn offers Microsoft Office 365 University to all current full-time members of Wharton. This includes access to: Word Online, Excel Online, Powerpoint Online, OneDrive, OneNote, Mail (Faculty & Staff only), and more! You can also download and install the University version of Microsoft Office applications on up to five devices while you have an active PennKey account.
Students: See Back Up PennO365 (OneDrive) Data as well as Graduating Students: Account Closing Dates
Before You Start
You will need to:
- Be an active Wharton student, faculty, or staff member
- Have a PennKey username & password
Acceptable Use Policy
You are responsible for using PennO365 services in accordance with Penn's Acceptable Use Policy. Also see the University guidelines about protecting personal and University data at Protecting Penn Data. These guidelines will help you protect your personal information and understand how to identify and handle sensitive University information.
Benefits of PennO365 | ||
| 1TB of OneDrive Storage | Usable on up to 5 devices at a time | Automatic Updates |
| Save directly to the cloud from your laptop | Multi-user editing | Access your files from any device |
Setting or Resetting Your PennO365 Password
PennO365 credentials are automatically created for every full-time Penn student, faculty, and staff. The username for the account is pennkey@upenn.edu. Your PennKey and PennO365 passwords are automatically synced. Follow these steps to either reset a forgotten PennKey password.
PennO365 Email Accounts (Faculty & Staff Only)
Along with the applications included with a PennO365 account, faculty & staff are also provisioned a mail account. After setting your credentials using the steps above, you can access your inbox at outlook.office.com.
Downloading & Installing Office365
Your PennO365 account includes access to a variety of downloadable applications including: Word Online, Excel Online, Powerpoint Online, OneDrive, OneNote, and more! Office365 can be installed upon 5 devices simultaneously.
Managing Office365 Installs
Wharton members can view how many copies of Office 365 are active in their account. You will be able to remove copies of Office here if you exceed the 5 devices limit.
Back up PennO365 (OneDrive) Data
Below you will find instructions on how to back up your PennO365 account data, specifically anything stored in OneDrive or OneNote. If you are a student, instructions on how to back up your Google@Wharton data can be found in our Back Up Wharton Account Data using Google Takeout (Students) article.
Sharing a document in OneDrive does NOT grant ownership of the file. When the owner's PennO365 account expires, the document will no longer be available to the shared users unless the owner has been changed .
Back up OneDrive
Back up your PennO365 OneDrive data using these directions:
to select all files.
in the top menu bar.
+ A (MacOS)
in the top-rightBack up OneNote
Back up your PennO365 OneNote data using these steps:
Tips and Troubleshooting for Penn's O365
PennKey Not Found
If you are receiving the above error message when attempting to reset your password please contact your IT support representative. This error can occur if you transferred from another school at Penn to Wharton – this can affect students, faculty, and staff.
Trouble Logging Into PennO365
If you are having problems logging into PennO365, confirm you have enrolled in Penn's two-factor authentication at: https://www.isc.upenn.edu/two-step-quick-start
Microsoft Access in O365
Microsoft Access is not currently offered in Penn's Office 365 software options. Wharton students who want to use Microsoft Access can log into the Virtual Lab, where it is available.
Questions?
- Faculty & PhD Students: contact your Academic Distributed Representative (login required)
- Staff: contact Admin Support or email admin-support@wharton.upenn.edu
- Students: contact Wharton Computing Student Support or email support@wharton.upenn.edu
Penn's Client Care: Office 365 for Penn Students
We recommend starting with the Penn Office 365 information on the Client Care website. These tips will help you get set up.
Microsoft Office Support: Office 365 Learning Center
You can also find extensive support and training materials are available on Microsoft's support site. These tips will help you learn to use Office 365.