Virtual Meetings for Instruction

Content Updated: 3/29/2020, 11.50 am

Information in this document continues to be updated as we refine our recommended best practices. Please check back regularly for new tips.

Virtual Meetings is a cloud-based cross platform video conferencing service in use across the university and can be used for teaching remotely. Powered by BlueJeans, Virtual Meetings can be started and joined via a PC, Mac, smartphone, or regular landline (audio only). Each meeting can accommodate up to 200 participants and supports recording of the meeting and screen/media sharing. 

All Wharton students, faculty, and staff have access to Virtual Meetings.

Before You Start 
You will need the following before you can complete this task: 

  • An active PennKey account
  • Faculty and Staff: admin access to your devices (to install the app)
  • BlueJeans App, version 2.18.0 or higher, installed. (See directions for downloading  and installing the app)
  • A wired/Ethernet connection -- recommended for the instructor if possible.
  • A University email address listed in the Penn Directory.

The recommended way to schedule a meeting depends on whether you are creating a meeting with a few individuals outside of a Canvas classroom, or using Canvas. 

Scheduling a Meeting Through Canvas (Recommended for Instruction and Classes)

Using Canvas to create your virtual meetings is recommended, since it will take care of scheduling for the class, providing the link to all class participants, and will preserve the privacy of your personal BlueJeans account, in case that is a concern. 

Notes: 

  • If you create the meeting in Canvas, be sure to edit the meeting details through Canvas (not through the BlueJeans website).
  • At this time we recommend that the professor create the meeting in Canvas (rather than asking a TA to do it).

This video walks you through the process in Canvas, and also includes how to share your moderator code with your teaching team.


 Click Read More below for the step-by-step instructions on how to schedule a meeting through Canvas.

Using a Virtual Meeting for Teaching

There are a number of tips that will help you make the best use of BlueJeans for teaching:

After-Class Wrap Up Tasks

After you have successfully completed and recorded your synchronous session, the recording will be available to students on your Canvas site after 36 hours. However if it does not auto-upload, you can download and upload your recording to Canvas using BlueJeans by following these steps.

Questions?

For additional help and support: