Configuring Outlook for Gmail (Students)
Last Modified on 06/29/2023 9:29 am EDT
This article provides instructions on how to set up Wharton Gmail accounts within Outlook for both Windows and MacOS computers.
For the best experience, Wharton Computing recommends accessing your Google@Wharton through a web browser like Chrome.
Before You Start
You might need one or more of the following before you can complete this task:
- An active Wharton Gmail account
- Microsoft Office Suite (including Outlook)
- G Suite Sync Tool downloaded
- G Suite Sync ONLY works for Education Gmail accounts, NOT personal Gmail accounts
Account Setup
To use your Wharton Email in Outlook, there are a few account-specific settings you need to enable.
- Navigate to Gmail.com
- Log in to your Wharton Gmail account
- Click the gear in the top-right and see all settings.
- Navigate to the POP/IMAP Download tab.
- Check the Enable POP for all Mail bubble.
- Check the Enable IMAP bubble.
- Click Save Changes.
Microsoft Outlook for Windows
Using G Suite Sync
This is the best option for students who only use Outlook for their Wharton Gmail account as it will sync Email, Contacts, and Calendars every time you open the application. It will also push any changes made to Calendars in Outlook to Gmail.com.
Note: This process adds a new profile (you should not add other addresses to this profile) and thus is inconvenient for students who have multiple addresses in Outlook.
- Open G Suite Sync
- Listed as Set up a G Suite Sync user in your installed applications
- Enter your full Wharton email address.
- Your default web browser will pop up with a Google login page. Log in with your Wharton Gmail.
- Allow G Suite Sync permissions to access your account.
- Leave all check-boxes blank and click Create Profile.
- Start Outlook and choose your profile name.
- The G Suite Sync will start syncing automatically.
Sync Note: If you notice that Outlook stops syncing with your account after you've been using it for a while, try updating the Google Sync client by clicking the link above and re-downloading and installing it.
Adding Your Account Manually
This option is best for students who want multiple addresses per Outlook profile or do not want/need editable calendars in the Outlook application. This process will only add your mail account to Outlook.
Note: If you don't have two-step authentication enabled:
- Skip Steps 1-6
- At Step 12, instead of using a generated app password, use your normal Wharton password
- Navigate to Gmail.com and login to your Wharton Gmail account.
- Click your profile icon in the top-right and select Google Account.
- Navigate to Security > 2-Step Verification > App Passwords.
- Click Select App and select Other (Custom Name).
- Enter whatever name you like and click Generate.
- Copy the generated password and store it in a secure location.
- Open Outlook.
- Type in your Wharton address and check Let me set up my account manually.
- NOTE: If you already have an address in Outlook, go to File > Accounts > Add Account.
- Click Google or IMAP.
- Enter the following information:
- Incoming Mail
- Server: imap.gmail.com
- Port: 993
- Encryption Method: SSL
- Outgoing Mail
- Server: smtp.gmail.com
- Requires SSL: Yes
- Requires TLS: Yes
- Requires Authentication: Yes
- Port (if just SSL): 465
- Port (if TLS or TTLS): 587
- Click Next.
- Enter the app password you generated and subsequently copied in Step 6.
- Click Connect.
Microsoft Outlook for Mac
Adding your Account Manually
This option is best for students who are using a Mac and prefer Microsoft Outlook's interface. Alternatively, MacOS users can follow the instructions outlined in MacMail for Google@Wharton (Students).
Note: If you haven't created an account in Outlook, it might prompt you to set one up. If so, skip to Step 5.
- Open Outlook.
- Click Outlook in the top-left and select Preferences.
- Click Accounts.
- Click the plus sign (+) in the lower left corner and select New Account.
- Enter your Wharton email address and click Continue.
- Click Not Office365? and select Gmail.
- A browser window should open, prompting you to login with your Wharton Gmail.
- Click Next.
- Enter your Wharton password and click Next.
- If you receive the following pop-up, click Deny.
- Click Allow and Allow again.
- Click Done.
Questions?
Contact: Wharton Computing Student Support
Email: support@wharton.upenn.edu
