Dropbox for Business is a cloud storage and collaboration service available to full-time faculty and staff.
Students who matriculated at Wharton starting with December 2025 should see our File Sharing and Collaboration article for recommended solutions.
- You must be full-time Wharton faculty or staff.
- You must have a PennKey username and password
Starting in December, 2025, matriculating students do not automatically receive Dropbox accounts. File sharing solutions for students are reviewed in our File Sharing and Collaboration article.
You are responsible for using Dropbox in accordance with Penn's Acceptable Use Policy. Also, review University guidelines about protecting personal and University data at Protecting Penn Data.
Wharton's Dropbox for Business
Dropbox for Business is a cloud storage and collaboration service available to full-time faculty and staff. It allows you to access, store, synchronize, and share documents from any device. You can log in with your PennKey and password.
Dropbox is not a preferred filesharing solution for students. Some students, depending on their matriculating year, may continue to have legacy Dropbox accounts through 2029. Please see What to Expect When you Leave for information on how long data will be stored.
Benefits and Features
Using Dropbox for Business
The Dropbox for Business user guide walks you through joining the Wharton Dropbox team using secure sign-on (SSO), connecting your personal Dropbox account, adding content to your Dropbox, and sharing your files with others: https://www.dropbox.com/guide/business
Working Collaboratively (Team Folders)
Team folders provide a way of working collaboratively. They are Root Dropbox Folders that are shared with groups and are the hub of content for a team. Within the team folder, each group is assigned a role (either as editors or view-only). Team Folder are not owned by a specific user, and access is managed through Groups within Dropbox. Team Folders cannot be nested within other Team Folders.
Naming conventions
Team folders should follow the naming convention 'School/Center + Group/Team Name [+ Team Folder Name]' and must be unique across the Penn Dropbox Team. There is a 50-character limit for Team Folder Names.
Examples:
Wharton External Affairs - Giving
Wharton Computing SP Team
Team Folders can only be created by a Dropbox Team Admin. We suggest that you connect with your Strategic Partner -- they can help identify the elements you will need for your team, and will be able to work with Wharton Computing Client Support to help with setup.
Either way, you should provide the following information:
- Desired Name of Team Folder(s)
- Desired Name of Group(s) with Permission to Team Folder(s)
- List of PennKeys that will be members of the Group(s)
- PennKey(s) for Manager(s) of the Group(s)
What to Do If You Already Have a Personal Account
I Already Have a Personal Dropbox Account
I Already Have a Dropbox Account Tied to My Wharton Email
Getting a Refund If You Were Paying for a Personal Account
Installing the Desktop and Mobile Applications
The Dropbox desktop application lets you access all your most important files any time from your computer, even ones that were originally created on another device. You can also access your files on the go from your smartphone or tablet with the Dropbox mobile application. Follow the instructions below to download them onto your devices.
 Dropbox Desktop Application |  Dropbox Mobile Application |
Can I access the Dropbox Desktop Application on Lab Machines?
Using Selective Sync and Smart Sync to Save Space
What to Expect When You Leave
Off-boarding at Graduation (Students)
Students Matriculating in 2025:
If you are a regular full-time Wharton student and matriculated in 2025, you will have an account while you are a student. Once you graduate, access to Dropbox accounts will end within 30 days after graduation. We recommend copying your data to another location before graduation so you don't lose access to it.
Students whose Dropbox accounts were created prior to 2025:
Regular full-time Wharton students who received a Dropbox account prior to 2025 will be off-boarded to a free or basic Dropbox account (comes with 2GB of space) with continued access to data and options to upgrade if you choose. Your personal address will be automatically set to your alumni forwarding address. This will take place within 30 days after graduation.
Since your account will be off-boarded to a free or basic account when you graduate, we recommend that you copy it into a personal Dropbox account or other storage option and take it with you.
Linked Personal Accounts at Graduation
If you linked your personal account to your Wharton account, when you graduate you'll have two accounts: one tied to your personal email and one tied to your alumni forwarding address.