Before You Start:
This article is for Undergraduate and MBA Wharton students. PhD Students should contact their Academic Distributed Representative.
Wharton Student Computing wants your technology transition at graduation to be as smooth as possible. To help you, we've compiled a list of items to make sure your email, files, and accounts are ready to go, and that you know all of the important dates for account closings.
Congrats on this major milestone!
Prepare Your Email for Transition
Your Google@Wharton account (Gmail, Google Docs, Google Drive, etc.) is deleted one year following graduation. Learn how to save important emails and begin forwarding to your Alumni Forwarding Address.
1) Set a Change of Address Notice
Set an Out of Office providing both your Alumni Forwarding Address and a personal email address.
2) Begin Forwarding
Use your Wharton Alumni Forwarding Address to maintain a Wharton e-mail that forwards to a personal account.
3) Transfer Your Emails
Transfer your Wharton emails to a personal account. We suggest starting this process shortly before or shortly following graduation.
Managing Mailing Lists
Before you leave campus, unsubscribe from any mailing lists you're currently on. If you are the owner of a mailing list(s), identify and assign a new owner for the list. (Only current Wharton students can own mailing lists).
Save Files You Want to Keep
Save files you'd like to keep before you lose access. To find out when you lose access to certain services, see our Graduating Students: Account Closing Dates article.
Wharton Google Drive
All data related to your Google@Wharton account can be downloaded using the Google Takeout service.
Store your Google Takeout archive in a personal Google Drive or other storage location.
All files from a single course can be downloaded at once by highlighting all files (Ctrl+A or Cmd+A) and clicking the download arrow.
You may also want to check old Canvas sites for any important information.
See Downloading/Printing Study.Net materials in our Using Study.Net article.
You usually have 90 days following the end of your course to retrieve materials from Study.Net.
OneDrive & OneNote
Your PennO365 account, including OneDrive storage and files, will be deleted within 60 days after graduation. (Note: access will extend for 6 months until 12/31/2020 for May/August 2020 graduates)
OneDrive: Login to portal.office.com using your PennO365 account, select all files/folders you'd like to keep, and click Download in the top-left.
OneNote: See our Office 365 University article
Additional Backup Options
See our Backing Up: What Are the Best Solutions For You? article for a comparison of different backup solutions.
30 days after graduation, students will be off-boarded to a free or basic Dropbox account (comes with 2GB of space) with continued access to data and options to upgrade if they choose. Your personal address will be set to your alumni forwarding address. (Note: access will extend for 1 year after graduation for May/August 2020 graduates)
You won't lose your data but because the basic Dropbox quota is 2GB, anything over that amount will need to be moved to another storage location. More info here.
Migrate your G Suite Documents (for Club Owners)
When your Google@Wharton account is deleted, all shared documents will be as well! In order to avoid this, we suggest changing ownership for files that club members will still need as well as doing a complete backup of your account.
1) Change Ownership for shared files
Follow Google's instructions to change the ownership for each file to another Wharton user.
Yes, you have to do this for each file you want transferred!
2) Backup all your files
Use the Google Takeout service to download a personal backup of all your Google Drive files.
Check Your Print Account Balance
Print Credit (non-refundable)
Print credit is non-refundable but is usable until your Wharton account expires. To check your balance, login to MyWharton, click All Links, and click Print Credit Balance.
Login to PennCash.com to view any remaining funds.
A refund will be issued automatically shortly following graduation or you can request one manually by contacting the PennCard Office.
Account Closing Dates
Your access to Wharton and Penn online services ends shortly after you graduate, and some services end sooner than others.
See our Graduating Students: Account Closing Dates article for more information.
Wharton Computing Tech Center
Support available via in-person (walk-ins & appointments), phone, chat, and email!
Check our KnowledgeBase for list of services, troubleshooting guides, and much more.