Graduation Technology To-Do List

Before You Start:

This article is for Undergraduate and MBA Wharton students. PhD Students should contact their Academic Distributed Representative.

Wharton Student Computing wants your technology transition at graduation to be as smooth as possible. To help you, we've compiled a list of items to make sure your email, files, and accounts are ready to go and that you know all of the important dates for account closings.

Congrats on this major milestone!

Creating Your Alumni Account

Your Wharton Alumni Account gives you access to a wealth of alumni-only benefits.

If you have not already registered, now is the time to do so. Go to WhartonConnect (www.whartonconnect.com) and click "Create a Wharton Alumni Account". 

  • Wharton Connect Alumni Portal -- Update your profile now to increase your networking power.
  • Exclusive webinars with renowned Wharton faculty
  • Access to class notes
  • Stay current with Lifelong Learning videos
WhartonConnect mobile app for iOS and android

Prepare Your Email for Transition

Every student should have a Google Takeout Archive, click here for instructions on backing up all of your Google@wharton data.

Transfer your Wharton emails to a personal account using various services. Most students prefer to start this process shortly before or shortly following graduation, click here for more information.

Change of Address Notice: Make sure your contacts know to start using your Alumni forwarding email. We recommend setting up an Out of Office email providing your new address and contact information. Include your Alumni forwarding address as well as your personal email.

Your Wharton Alumni forwarding address is a forwarding address only (not an account to store e-mail). Use it to maintain a Wharton email address that you can forward to any e-mail account you choose.

  • Use the Forwarding App to set email forwarding while your Wharton student account is still active. Forwarding your Wharton student account also sets your Alumni address forwarding. 
  • Use the link on the Alumni Portal, WhartonConnect, to set your email forwarding once your Wharton account has closed.

Unsubscribe and Change Ownership of Mailing Lists

Before you leave campus, unsubscribe from any mailing lists you're currently on. If you are the owner of mailing lists, identify and assign a new owner for the list. (Only current Wharton students can own mailing lists).

You can manage your mailing lists in the Mailing List App

  • Unsubscribe: You can unsubscribe yourself from mailing lists.
    1. Log into the Mailing List App with your PennKey.
    2. Choose the My Membership tab and click "Unsubscribe" under each mailing list you're subscribed to. 
  • Transfer Ownership: Transfer ownership of mailing lists for which you're currently the owner. 
    1. Log into the Mailing List App with your PennKey.
    2. Choose the List Ownership tab => Edit List and add the name of the new owners. (Don't forget to remove yourself!) OR, if you prefer, you can contact support@wharton.upenn.edu with the name of the mailing list and the name and email address of the new list owner.

Save Files You Want to Keep

  • Wharton Google Drive: Your Google Drive documents can be saved using the Google Takeout service. You can then transfer the backed up files to a personal Google Drive or a different desired storage location.
  • Canvas: Download files you want to keep from your Canvas course sites before you lose access. Find your old Canvas sites and download files in a zip format. You can select all the files in a course at once by clicking the topmost file and then Shift+left clicking the bottom-most file. At the top, you will see a cloud icon with an arrow appear with the number of files you have selected, allowing you to download all the files.
  • Study.Net:  Usually you will have 90 days following the end of your course to retrieve material from Study.Net, unless there are specific restrictions on your course materials.  For complete information on retrieving your Study.Net materials, see Course Materials: Study.Net
  • MyWhartonDrive (Y:): If you used your MyWhartonDrive (Y:) on the Wharton public computers, make copies of any files you want to keep by clicking here.

Check Your Printing Account Balance

If you still have a balance on your print account, any funds that were added through PennCash will be refunded to you automatically through the University's Bursar office shortly after you graduate. Funds left over from your initial Wharton "credit" will NOT be refunded. To check your balance, log into myWharton and look at the top right section of your Dashboard. To see your funds from PennCash that will be refunded via Bursar, login to the PennCash site.

Guidelines for Account Closing Dates

Keep in mind that your access to Wharton and Penn Online Services ends shortly after you graduate. Some services will end sooner than others. General guidelines are below. Choose your Graduation Month for specific dates:

 Access ends within 1 month following graduation for:

  • Wharton Research Data Services (WRDS)
  • University of Pennsylvania-Licensed Software Services.
    • Library database access -- Please see the Penn Libraries Alumni Services guide for information about resources available to alumni. 
    • Virtual Meeting (BlueJeans) Video Conferencing
    • Study.Net (access ends 90 days after course ends)
  • Wharton's Virtual Lab

Access ends within 2 months following graduation for:

  • Penn O365 (including OneDrive)
    • After 60 days, any documents on OneDrive are not retrievable

Access ends within 3 months following graduation for:

  • MyWharton student portal

Access ends 1 year following graduation for:

  • Wharton E-Mail Account
  • Use of username@wharton.upenn.edu (mail to this address will bounce)
  • Campus Groups
  • Access to public computers
  • MyWhartonDrive Y: (see information below)
  • LastPass Premium (password manager) will downgrade to the free version once your Wharton E-mail account closes

For more information regarding access to Canvas after graduation, please see our article here.

Note:  MyWhartonDrive (Y:) will be decommissioned at a date to be determined. Check this site for further updates.  Please make sure to save any data you want to keep as soon as possible.

Final Account Closing Dates

May & August 2017: May 31st, 2018

December 2017 : January 1st, 2019

May & August 2018: June 3rd, 2019

December 2018: January 1st, 2020

Questions?

Contact: Wharton Computing Student Support

Email: support@wharton.upenn.edu