Before You Start:
This article is for Undergraduate, MBA, and WEMBA Wharton students.
PhD Students should contact their Academic Distributed Representative.
Wharton Student Computing wants your technology transition at graduation to be as smooth as possible. To help you, we've compiled a list of items to make sure your email, data, and accounts are ready to go and that you know all of the important dates for account closings.
Congrats on this major milestone!
Review Account Closing Dates
See our Graduating Students: Account Closing Dates article for a comprehensive table with important dates for your student accounts.
Prepare Your Email for Transition
Your Google@Wharton account (Gmail, Google Docs, Google Drive, etc.) is deleted one year following graduation. Learn how to save important emails and begin forwarding to your Alumni Forwarding Address.
1) Set a Change of Address Notice
Set an Out of Office providing both your Alumni Forwarding Address and a personal email address.
2) Begin Forwarding
Use your Wharton Alumni Forwarding Address to maintain a Wharton e-mail that forwards to a personal account.
3) Transfer Your Emails
Transfer your Wharton emails to a personal account. We suggest starting this process shortly before or shortly following graduation.
Manage Mailing Lists
Before you leave campus, unsubscribe from any mailing lists you're currently on. If you are the owner of a mailing list(s), identify and assign a new owner for the list. (Only current Wharton students can own mailing lists).
Save Data You Want to Keep
Save data you'd like to keep before you lose access. To find out when you lose access to certain services, see our Graduating Students: Account Closing Dates article.
Wharton Google Drive
All data related to your Google@Wharton account can be downloaded using the Google Takeout service.
Store your Google Takeout archive in a personal Google Drive or other storage location.
All files from a single course can be downloaded at once by highlighting all files (Ctrl+A or Cmd+A) and clicking the download arrow.
You may also want to check Penn's Canvas After Graduation article for any important information.
You usually have 90 days following the end of your course to retrieve materials from Study.Net.
OneDrive & OneNote
Your PennO365 account, including OneDrive storage and files, will be deleted within 60 days after graduation.
OneDrive: Login to portal.office.com using your PennO365 account, select all files/folders you'd like to keep, and click Download in the top-left.
OneNote: See our Office 365 University article
30 days after graduation, students will be off-boarded to a free or basic Dropbox account (comes with 2GB of space) with continued access to data and options to upgrade if they choose. Your personal address will be set to your alumni forwarding address.
You won't lose your data but because the basic Dropbox quota is 2GB, anything over that amount will need to be moved to another storage location. More info here.
30 days after graduation, MBA access to Slack will be removed and you will not be able to access or recover anything past this date. See Export your Workspace to save your data.
Additional Backup Options
See our Backing Up: What Are the Best Solutions For You? article for a comparison of different backup solutions.
Migrate your G Suite Documents (for Club Owners)
When your Google@Wharton account is deleted, all shared documents will be as well! In order to avoid this, we suggest changing ownership for files that club members will still need as well as doing a complete backup of your account.
1) Change Ownership for shared files
Follow Google's instructions to change the ownership for each file to another Wharton user.
Yes, you have to do this for each file you want transferred!
2) Backup all your files
Use the Google Takeout service to download a personal backup of all your Google Drive files.
Check Your Print Account Balance
Print credit is non-refundable but is usable until your Wharton account expires. Funds remaining in PennCash will be refunded shortly following graduation.
Print Credit (non-refundable)
Print credit is non-refundable but is usable until your Wharton account expires. To check your balance, log in to MyWharton, click All Links, and click Print Credit Balance.
Log in to PennCash.com to view any remaining funds.
A refund will be issued automatically shortly following graduation or you can request one manually by contacting the PennCard Office.
Visit Wharton Alumni Relations Website
Visit the Wharton Alumni Relations website to learn more about your opportunities as a Wharton graduate.
Activate Your MyPenn Profile
MyPenn is a one-stop portal for Penn and Wharton alumni. It is your online directory that connects you with fellow alumni around the world. You will also find an events calendar and access to exclusive alumni resources. Log in today to update your profile and explore the Wharton community.
Although your PennCard will expire shortly after graduation, alumni are able to purchase an Alumni PennCard which offers many of the same benefits and discounts as your student PennCard. For more information on what is available to you, visit the Alumni PennCard website.