Wharton offers many options for file sharing for personal, work, and study purposes. Each option has pros and cons; please review the recommendations below for more information.
Depending on your role at Wharton, you may have different options. Please choose your primary role, listed below, and review those choices.
File Sharing | Collaboration Options at Wharton
Depending on your role at Wharton, you may have different options. Please choose your primary role, listed below, and review those choices.
Students
Students have a number of collaboration options available. These have been chosen because they represent the most widely available options to all University students.
| Personal | Classwork/Clubs | Club Accounts | Reasons to Choose | |
|---|---|---|---|---|
| Google Workspace | All students have a Wharton Google Workspace account. | |||
| PennBox | Collaborate securely with anyone at the University. | |||
| PennO365 Online | OneDrive | All Penn students, faculty, and staff are eligible for PennO365 storage. | |||
| Share sensitive data (e.g. password) within the University |
Recommended
Not recommended / Not Available
While you cannot use these options for a dedicated club account, you can use your personal Wharton account to share or collaborate with other club members. Remember to transfer ownership of any shared club folders when you leave Wharton.
Security Considerations for Shared Data: Please consult Wharton’s Data Classification and Management Standard to confirm whether your data is safe to share with users external to Wharton or Penn. High-risk data may not be shared using these services.
Faculty
Faculty have a number of options that are automatically available to all Wharton Faculty. Some options may be preferable if you are planning to share with colleagues at Penn or around the world.
| Personal | Collaboration with Wharton Colleagues | Collaboration with Penn Colleagues | Reasons to Choose | |
|---|---|---|---|---|
| Google Workspace | We don't recommend sharing personal Google files with students' Google accounts. Pick another option. | |||
| PennBox | Collaborate securely with anyone at the University. | |||
| PennO365 Online | OneDrive |
All Penn students, faculty, and staff are eligible for PennO365 storage. | |||
| Share sensitive data (e.g. password) within the University | ||||
| Wharton Dropbox | Collaborate with other faculty/staff at Wharton. Wharton Dropbox is not available at all schools across the University. | |||
| | | | Collaborate with other faculty/staff at the University. Also collaborate outside of Penn.* |
Recommended
Not recommended / Not Available
Security Considerations for Shared Data: Please consult Wharton’s Data Classification and Management Standard to confirm whether your data is safe to share with users external to Wharton or Penn. High-risk data may not be shared using these services.
*If you have data sharing needs with external parties, contact your Wharton computing representatives to ensure we have the right process appropriate to the data you are working with.
Staff
Staff have a number of options available
| Personal | Collaboration with Colleagues | Reasons to Choose | |
| Google Workspace | We don't recommend sharing personal Google files with students' Google accounts. Pick another option. | ||
| PennBox | Collaborate securely with anyone at the University. | ||
| Office Online | OneDrive | All Penn students, faculty, and staff are eligible for PennO365 storage. | ||
| Share sensitive data (e.g. password) within the University | |||
| Wharton Dropbox | Collaborate with other faculty/staff at Wharton. Wharton Dropbox is not available at all schools across the University. | ||
| Collaborate with other faculty/staff at the University. Also collaborate outside of Penn.* |
Recommended
Not recommended / Not Available
Security Considerations for Shared Data: Please consult Wharton’s Data Classification and Management Standard to confirm whether your data is safe to share with users external to Wharton or Penn. High-risk data may not be shared using these services.
*If you have data sharing needs with external parties, contact your Wharton computing representatives to ensure we have the right process appropriate to the data you are working with.
Questions?
For advice or troubleshooting, contact Wharton Computing Client Support Services
For more help articles about using Dropbox for Business, visit the Dropbox Help Center.