Adding users to a Canvas site

This article describes how to provide Canvas users, like TAs and auditors, with membership in your Canvas course site, which they access through PennKey

Important Note on Student or Auditor Role

Do not add users manually to the Student or Auditor role of any Canvas course siteDoing so will cause difficulty for the university registrar and within the course site itself. 

  • Student Role: Faculty may approve Student role membership for individual unregistered students who should temporarily be allowed to submit graded work; a copy of each approval should be sent to the IDEA Courseware Team
  • Auditor Role: Auditor role is applied automatically as a result of SRS formal audit status obtained by a non-Wharton student (at their home school) to meet a degree or major requirement. For students sitting in on a class and not submitting work, please use Observer role as noted below.

Adding/Removing a User in a Canvas Site

  1. Select People in the course navigation on the left.
  2. Click +People. *
  3. For Add user(s) by, select PennKey. (If you are instead prompted for Login ID, you can still enter the Pennkey.)
  4. Enter the PennKey. To add multiple users (with the same role and in the same section) enter one PennKey per line.
  5. Select the correct role:
    • TA for a grader or teaching assistant 
    • Limited TA for a teaching assistant who does not grade
    • Designer for a faculty colleague or administrative assistant
    • Observer for auditors or anyone else not expected to grade or submit coursework. (Auditors should never be assigned a student role.)
  6. Select the correct section. TAs added to a single section will still have rights to the entire site. (Contact Courseware if you need to restrict a TA in to a single section.)
  7. Click Next. Contact Courseware for help if Canvas reports it cannot find the user.
  8. Click Add Users.

You can remove a user who was manually added to a course site, but not users who were added automatically.

*If +People is disabled, the course site is concluded and only Courseware can add users.

Questions?

Email: courseware@wharton.upenn.edu