Inviting a Guest Speaker to a Video Conference

1. Go to the Canvas course site for the class at which your guest will be speaking.
2. Click on Zoom.
3. In the "Upcoming Meetings" section of Zoom click on the Topic of the meeting the speaker should be invited to.
4. Look for the Invite Attendees section.
5. You can either copy the "Join URL" and paste it into an email or click the "Copy invitation" link which opens a window with the full Zoom invitation details (including dial in options). Click the "Copy Meeting Invitation" button.
6. Paste the copied information into an email to the guest speaker.

Share a link from Canvas

To share the link to your class video conference via email with a guest speaker:

Finding the Virtual Meeting URL via Canvas

1. Go to the Canvas course site for the class at which your guest will be speaking.
2. Click on BlueJeans.
3. Click the Join button next to the meeting you’d like to share with a guest in the "New BlueJeans Meetings" section.
4. That will launch a BlueJeans meeting in a new tab. Your guest will need the URL displayed in the browser, which looks like this: bluejeans.com/123456789.
   If you created the meeting, a moderator code will be appended  to the end of the URL. Using the above URL as an example, if the link included a moderator code it would look like this: bluejeans.com/123456789/2222 (2222 is the moderator code). Simply share everything before the final / with your guest.
5. Select the URL and copy it into an email message to your guest. Send the email and when they click on  the link they will be able to join the video conference.

Invite a Guest from within Canvas

You can also use Canvas to invite a guest speaker to your video conference. Following these instructions will cause BlueJeans to send an email your guest with the video conference details:

1. Scroll down to the bottom of the video conference creation window (for a new Meeting) or the detail window (for a pre-existing meeting) until you see the Members section:
2. Click Add Invite  under “External Guest Emails". Type in the guest speaker’s email address in the box that appears. If you want to invite more than one guest, click Add Invite again to add another; repeat as needed.
3. Click Save.

The recipient will receive an email invitation to join the meeting (this cannot be disabled). Here's a sample of the email so you can tell your guest what to look out for:

1. Go to the upenn.zoom.us and log in with your PennKey username and password.
2. In the "Upcoming Meetings" section, click on the title of the meeting the speaker should be invited to.
3. Look for the Invite Link section.
4. You can either copy the link that is listed or click the Copy invitation link which opens a window with the full Zoom invitation details (including dial in options). Click the Copy Meeting Invitation button.
5. Paste the copied information into an email to the guest speaker.

1. Log into meeting.wharton.upenn.edu with your PennKey username and password.
2. Find the video conference you want to invite your guest to in your list of meetings.
3. Hover over it with your mouse and click the "..." button.
4. Click View Join Details.
5. You can copy the meeting URL here or click the Copy Join Details and all the details, including the URL and the call in numbers, will be placed on your clipboard for pasting.
6. Paste the URL or the join details into an email to your guest speaker. They will be able to use these details to join your meeting.