Inviting a Guest Speaker to a Video Conference
Last Modified on 09/19/2022 4:48 pm EDT
These directions are for faculty. They work whether you're creating a new video conference in Canvas or editing a pre-existing meeting on the video conference tab of a Canvas Site.
Inviting a Guest to a Video Conference Scheduled within Canvas
It is easy to share your video conference information with a guest speaker right from Canvas. This article assumes you are using Zoom for your video conference.
Keep in mind that only the meeting owner can edit a meeting.
If you've scheduled your Zoom meeting within Canvas it is very easy to get an invitation link to share with a guest:
Inviting a Guest Outside of Canvas
You can gather the information needed to invite your guest speaker to your video conference scheduled via upenn.zoom.us:
Zoom meetings you scheduled via Canvas will also show up listed in upenn.zoom.us.
- Go to the upenn.zoom.us and log in with your PennKey username and password.
- In the Upcoming Meetings section, click on the title of the meeting the speaker should be invited to.
- Look for the Invite Link section.
- You can either copy the link that is listed or click the Copy invitation link which opens a window with the full Zoom invitation details (including dial in options). Click the Copy Meeting Invitation button.
- Paste the copied information into an email to the guest speaker.
Best Practices
Following these best practices will help ensure a trouble-free guest experience.
Screen Sharing
If your guest would like to share their screen, go to Participants, right click on their name and then Make Co-Host.
Practice sessions
- Review how Zoom works in the classroom at least once at the beginning of the semester.
- If you are inviting a guest who does not frequently use Zoom, schedule a practice meeting with them before class to verify that everything works correctly.
- If you are using Zoom for the first time in the classroom contact your Wharton Computing representative to schedule a practice / training session.
Questions
For more information, contact your Wharton Computing representative.
