Video Conferences

1. Log in to Virtual Meetings (http://meeting.upenn.edu )
2. Go to https://www.bluejeans.com/downloads
3. Open the App and enter your full pennkey@wharton.upenn.edu email address
   
4. The PennKey sign-in website should launch.  Enter your PennKey credentials and sign in
5. After successfully signing in with your PennKey, you will be redirected back to the app.
6. If you are prompted to add your calendar, we recommend you pick the appropriate calendar app (you can do this step later using the settings menu if you prefer): 
   • Faculty: choose your Outlook calendar since this will sync with the Virtual Meetings you will schedule through Canvas. 
   • Students: Choose Google Calendar so your meetings sync with your class calendar.
     
     

1. Go to http://meeting.upenn.edu  OR launch your BlueJeans app.
2. Click Login.
   
3. Type in your PennKey username and password.
4. Authenticate using two-step verification, if prompted. (Your browser may already be authenticated, in which case this step is not necessary.)
5. Once you are logged in, you'll see you have the option to schedule, start or join a meeting.
   

1. Log in to Virtual Meetings at http://meeting.upenn.edu
2. Click the Schedule Meeting button.
   
3. Enter a title for your meeting in Meeting Title.
4. Enter Date and Time.
   • You can also choose to tick Repeat Meeting and make more precise date and time settings for a series of meetings.
5. Type in the email addresses of your meeting participants. If you don't want to type or copy/paste email addresses in now, you will be able to add them later or copy a link to send to participants separately.  You can post this link on Canvas, send it to a mailing list, or distribute it to your class in another way. Be aware that anyone with the link will be able to join your Virtual Meeting, so you should take care not to post it publicly.
6. Click the Schedule button. We recommend that you consider using certain advanced settings:
   • Click on Advanced Options, then Edit My Meeting Settings
   • Scroll down and click on Scheduled Meeting
   • Check the box next to the following settings to prevent distracting echoing, feedback, and background visuals and noise for you and other participants:
     • Enable Auto-Recording (recommended for classes)
     • Mute participants on entry
     • Turn off participant video on entry
     • Silent participant entry mode
   • These settings also ensure that no sound will play as participants enter and exit the meeting. For complete information on advanced settings, see Advanced Features, below.
7. To copy the link to your meeting, click the icon next to the meeting URL.
   

1. Go to https://upenn.zoom.us  and click "Sign In." 
2. Enter your PennKey username and password.
3. Click Meetings on the left menu.
4. The Meetings tab lists all your upcoming Zoom meetings and allows you to schedule new meetings.

1. Go to https://upenn.zoom.us and click Sign In.
2. Enter your PennKey username and password click Log in.
3. Click Meetings on the left menu.
4. Click the Schedule a New Meeting button.
5. Enter the meeting details including:
   • Set a Topic. This is required and will be seen by anyone who is invited or attends the meeting.
   • An optional Description.
   • Date, start time, and duration. The Time Zone defaults to Eastern Time.
   • If this meeting will be recurring check Recurring meeting and enter the recursion sequence
   • Registration is off by default. If this is enabled all attendees will have to register before the meeting using a form you'll setup after scheduling the meeting. If this meeting is for coursework we recommend you keep this disabled.
   • By default all Zoom meeting require a Passcode, which is displayed in the security section. You can customize this passcode, though we recommend you don't disable it. The Zoom Waiting Room is also enabled by default.
   • Video can be turned on or off by default on entry for hosts and attendees. The default is off.
   • The Audio options for all Wharton Zoom meetings includes both Telephone and Computer Audio. This cannot be changed.
   • Additional options, all of which are off by default for meetings, include:
     • Enable join before host - If this is enabled attendees can join the meeting and chat before the host arrives.
     • Mute participants upon entry.
     • Only authenticated users can join - Attendees will have to be signed into Zoom to join this meeting with this setting enabled.
     • Breakout Room pre-assign - Breakout Rooms are covered in detail in this article.
     • Record the meeting automatically - All attendees will be notified that the meeting is being recorded.

   • Alternative Hosts, and all the other possible roles available in a Zoom meeting, are described in this article.

6. Click Save to schedule your meeting.
7. Your meeting is scheduled. Click the Copy Invitation link to get the meeting details.
8.  Click Copy Meeting Invitation and paste the information into an email to send to the attendees of the meeting. 

Feature Recommendations

Questions?

For additional help and support:

• See the Virtual Meetings FAQ
• Check out the BlueJeans Knowledge Base 
• Contact BlueJeans support directly
• Check out the Zoom Knowledge Base
• Contact Zoom support directly