Google Gemini is a web-based interface to access Google’s AI models. It can process and create multiple modes of information like text, images, and audio.
Before you start:
Google Gemini is currently only available to full-time Wharton faculty, staff and PhD students with Google Workspace accounts.
Features
Gemini provides an AI chatbot interface to allow you to brainstorm ideas, develop a plan, or find different ways to get things done. Conduct online research, summarize and consolidate information, transform information from one type to another, ideate, brainstorm, and more.
Wharton Google Workspace
Members of Wharton’s managed Google Workspace access the Gemini app under the Google Workspace or Workspace for Education terms. All your conversations are private.
Gemini is configured not to allow access to other Google Workspace content, and won't return responses directly in the Gemini app. Some features of the AI tool (e.g. extensions) allow it to access data in email or other data repositories without user input, which raises the risk profile and may include High-Risk data. Such features have been disabled administratively wherever possible.
Other Google apps - Additional Services - not covered by Wharton's Google Workspace agreement (e.g. YouTube and Google Maps) are not available to users in the Gemini app.
Allowed usage
Use of the Gemini app is available via browser only at https://gemini.google.com.
Use of these models is available at no additional cost and is included with the base license for Google’s Core services, covered under the central university contract.
| Fast (general access, formerly known as Flash) | Thinking (complex problem solving) | Pro (advanced math and code) |
|---|---|---|
| As many as allowed by Google's capacity | 300 prompts per calendar day | 100 prompts per calendar day |
Additional paid Google AI expansion add‑ons are not available in Wharton Google Workspace, as they do not meet Penn security requirements.
Requirements
- Only available to full-time Wharton faculty, staff and PhD with Google Workspace accounts.
- Not available to MBA, undergraduate students and TEMP staff.
- Access is not automatically granted, and is only available upon request.
- Data permitted is restricted to “Low or Moderate risk data” per Wharton's Data Classification and Management Standard.
- User must provide written and documented attestation that they understand and agree to the data use policy.
Requesting Access
Work with your Wharton Computing representative to request access. Wharton Computing staff members can request Gemini access on behalf of users by submitting a service request to support@wharton.upenn.edu with the following information:
- Name and Wharton Google account of user
- User's department
- Status or affiliation of the user (staff, faculty, PHD, etc.)
- Written user attestation of their agreement to the data use policy, as provided below:
Security and Data
The University’s contract with Google ensures that no data uploaded to Wharton's Google Workspace is used to train any of their AI models.
Additionally, the contract includes data protections that enable Google Gemini to be used with some kinds of data the University defines as confidential. The following table lists Wharton data classifications and data types and if they can be used within Google Gemini:
| Data Type | Allowed in Google Gemini |
|---|---|
| Low | Yes. |
| Moderate - Not Involving PII or FERPA data | Yes - We recommend connecting with the Wharton Information Security Office on these usages of Google Gemini. |
| Moderate - Involving PII or FERPA data | Yes, though you must engage with Wharton Information Security Office (ISO) for a risk review of the overall initiative’s data architecture and flow outside of the AI solution. |
| High* | Not yet. Data with this classification should not currently be uploaded to Google Gemini. Contact the Wharton Information Security Office if you require using data that falls into this category. |
| HIPAA/Protected Health Information | No. HIPAA data should not be uploaded to Google Gemini. Contact the Wharton Information Security Office if you require using HIPAA data. |
Additional Resources
Questions?
Please contact your Wharton Computing representative with any questions regarding Google Gemini.
Please contact Wharton’s Information Security Office with any questions you may have about data policies and connecting Google Gemini to University systems.