This article covers some of the updated features of Canvas's new gradebook, which became effective August 2019.
Before You Start
You'll need a Canvas course site that contains graded assignments.
The New Gradebook in Canvas gives instructors new capabilities to release grades for a course, set a late policy for a course, arrange and filter elements in new ways, and more. This change is now active across all of the Penn Canvas instances (except for the Law School, which doesn't use the Gradebook).
Posting grades under a Manual policy (grades hidden by default)
In the New Gradebook, normally a course-wide policy is set to hide all grades and feedback automatically for later release to students all at once. To release grades or comments, you post them. These policies and actions replace, and improve upon, the Mute Assignment and Unmute Assignment settings in the previous edition of the Canvas gradebook.
Previously, the old gradebook allowed students to see feedback and grades as soon as they were entered, unless Mute had been applied. Wharton courses now default to a MANUAL posting policy, such that students cannot see feedback and grades until they are entered and released. (If you were familiar with the old Mute/Unmute, a MANUAL posting policy is the long-awaited "mute by default" which many Wharton instructors suggested would be preferable.)
At the top of a gradebook column for an assignment, notice the following:
- A gray Visibility icon (the "eye" symbol) appears when hidden grades and/or comments are ready to be released to students.
- The word "MANUAL" indicates that a manual posting policy is currently in place.
When you are ready to release grades and/or comments to students, go to Grades, click the Options icon next to the Assignment title, and select Post grades:
You'll then see options for which grades to become visible:
Everyone: All grades in the column (or a blank value, if no grade was entered) will become visible immediately to each student; if only feedback comments were entered, those are released. Future grades and feedback you enter or change will be released automatically. (Posting to Everyone is like the previous gradebook's "Unmute Assignment" setting.) Graded: Only grades and/or feedback already entered will be made visible immediately to each student. Future entries or changes for this assignment will stay hidden, for you to Post later. Specific Sections: Post grades to one or more sections in the course -- another frequently-suggested improvement delivered in the New Gradebook, benefiting large multi-section courses where there's a need to release grades to specific sections at different times.
For more, see the Canvas Instructor Guide on how to post grades for an assignment.
Changing to an Automatic posting policy (grades not hidden by default)
If you would prefer that your grades and feedback appear automatically in the New Gradebook, as they did in the old gradebook, you can change the posting policy.
To set the posting policy for a course, go to Grades, click the Settings (gear) icon, and select the Grade Posting Policy tab.:
Here, you can choose to Automatically Post Grades or Manually Post Grades. Click Update when finished.
If you choose to automatically post grades, you can still hide and post individual assignments. Find out how to hide already-released grades for an assignment and how to post grades for an assignment. (Note: "Hide Grades" is not the same as the previous gradebook's "Mute Assignment" setting.)
For more, see the Canvas Instructor Guide on how to select a grade posting policy for a course.
Exporting and importing
The ability to export and import the new gradebook is now found under a new "Actions" menu.
To export or import your gradebook, click the Actions menu and select an option:
Setting a late policy
You can now apply automatic grading rules to missing and late submissions.
To set the late policy for a course, go to Grades, click the Settings (gear) icon, and select the Late Policies tab.:
Here, you can set a default grade for missing submissions or apply grading rules for late submissions. Click "Update" when finished.
Arranging, sorting, and filtering
You now have the ability to arrange, sort, and filter your gradebook in new ways. Power users will appreciate the new ways to filter rows and columns, such as by team or group.
With new gradebook, you can now:
- Arrange columns by module or assignment name, or manually sort them.
- Filter assignments so that you only see certain assignment groups or modules, or filter so that you only see students from certain sections or student groups.
- Sort student names by either first or last name, and display students' sections.
- Sort an assignment column by grade or assignment status.