BlueJeans comes equipped with applications that can be used during lectures to assist with content delivery. The built-in applications outlined in this article are those available when creating and joining a meeting through Canvas. Some of the same tools may also be available when joining a meeting using the BlueJeans app or web browser, but not all will be.
Before You Start
You will need the following before you can complete this task:
- A published Canvas site
- A Virtual Meeting created within Canvas
- The latest version of the BlueJeans app installed on your device.
Accessing the Applications
- The meeting organizer will launch the Canvas course.
- Select Virtual Meetings in the left sidebar.
- Locate the appropriate BlueJeans Session under the New BlueJeans Meeting section and click the Join button.
- Click on the APPS icon in the top right of the BlueJeans screen.
- The APPS panel will appear, revealing all of the available applications.
We have had limited success with this feature in the classroom. If breakout groups are critical to your class we recommend you assign them ahead of time and have students create their own Virtual Meetings per group (see Method 2 below).
All users (students and faculty) need to have the latest BlueJeans App for best results.
When using BlueJeans via Canvas there are two ways to break students into groups for more intimate collaboration.
- The meeting organizer, or the person who scheduled the BlueJeans meeting, can use the Breakout Rooms app within BlueJeans to create up to 20 rooms and assign students to them.
- Each group can designate a meeting organizer and have them invite only their group members to the meeting.
The recommended method will depend on whether the groups have already been assigned or they should be assigned randomly at the time of the exercise.
Note: The option exists to choose which students to move into any particular breakout room during the meeting; however, this option is not recommended. Students would have to be assigned to rooms one by one, which is time consuming for large classes. Also, the assigning can't be done until all students have joined the meeting.
Breakout rooms are not recommended for office hours. Instead, we recommend scheduling meetings with students (you can use Canvas Appointments to set this up) and create separate BJ meetings.
Method 1: Using Breakout Sessions
This method is recommended when the groups are to be randomly assigned during class. Only the meeting organizer has access to the Breakout Session feature within BlueJeans. If you would prefer someone other than yourself be in control of creating the breakout rooms, it is best for that person to create the class meeting within Canvas. It is important to note that this person will also have access to the moderator controls and can mute participants, as needed.
To have the most success with Breakout Sessions ensure that all Virtual Meeting participants are joined using the latest version of the BlueJeans app.
- Select the Start button on the Breakout Session app.
- Click Add Room to add a new Breakout Room.
- Repeat Step 6 to add as many breakout rooms as needed, up to a maximum of 20 rooms.
- Click the pencil icon next to the breakout room to rename it.
- Repeat Step 8 to rename all rooms.
- Click the Assign Randomly button at the bottom of the application panel.
- After all participants have been assigned to a room, click Start Breakout Session located below the Assign Randomly button. The application will wait a few seconds for the participants to enter the room themselves. If after that time they haven't, the application moves them automatically.
- Once the students enter the breakout rooms, the meeting organizer can select one to enter by clicking the Enter icon next to the desired room.
- To exit a breakout room, click the Exit icon at the top of the BlueJeans window.
- When you're ready to end the group work, select the End Breakout Session button located at the bottom of the application panel. After a few seconds all of the participants will be returned to the main session and the class can resume.
Method 2: A student from each group creates their group meeting
In this method, each pre-assigned group should designate a student to be the meeting organizer and moderator. That student should follow the directions to create a Virtual meeting in Canvas, at the beginning of this document.
Recording Breakout Sessions
Each individual breakout session will be recorded if the original Virtual Meeting had auto-record enabled (as is our recommendation) AND that recording process was not stopped and restarted manually.
Only a meeting moderator, denoted by a star in the participants list, can manually start a recording in an individual breakout session. Keep in mind the moderator can only start a recording in a breakout session they are currently in.
The Whiteboard feature can come in handy when participants need to view what you are writing in real time. It can take the place of writing on a whiteboard or using a document camera in the classroom.
- Select the Start button on the Whiteboard app.
- A message will display letting you know the students can see your whiteboard.
- Use the Toolbar on the left side of the screen to mark up the whiteboard. This toolbar is only visible to you, not to the students.
- Click END on the toolbar to stop sharing the whiteboard and return to the meeting room.
Note: In some situations the text on the whiteboard may appear reversed to you, but your viewers will see it correctly, and it will be recorded correctly.
The built-in Annotation feature can be used to mark up a slide or any application window during your presentation. Before choosing annotation, it is recommended that all other applications with sensitive content be closed completely.
- Open the presentation or application and navigate to the slide or screen you'd like to annotate.
- Select the Start button on the Annotation application.
- Select the Click here to start screen sharing located in the middle of the BlueJeans application screen. It is important to note you are sharing your entire desktop at this point. If you toggle through applications without pausing sharing, your remote attendees will see any applications you toggle through or select.
- Use the Toolbar to annotate.
- Select Pause Share and Stop annotation at the top of the screen to switch content or advance to the next slide.
- Locate and select the content or next slide you need to annotate.
- Select Resume Share and Annotate at the top of the screen to begin your screen share and annotation.
- When finished select Stop Sharing to return to the main meeting room and begin lecturing without sharing content. You can click the Screen Share icon at the top of the meeting room to share your content again, if desired.
Upload & share video
If you are planning to share videos during your synchronous lecture, using the Upload and share video application will boost the video and audio quality.
Windows users need to download additional software to make this feature work.
- Click View button on the Upload and share video
- Select the Click to choose a file button that appears in the application panel.
- Select and open the video you want to upload.
- Once the upload is complete the video will be available from the list located in the application panel.
- Click the still of the video you want to share. The meeting will automatically go into sharing mode, if you aren't already sharing your screen.
- Play the video. During the video your microphone audio is automatically muted. If you wish to speak during any part of the video you will be able to manually unmute yourself using the controls at the top of the meeting screen.
Notes and Recommendations:
- Upload your videos well in advance so they are available during class. It can take some time to upload if the video is large.
- Your uploaded videos follow your BlueJeans account, so they will be available when you join other meetings.