Video Conference Features

Video conferences come equipped with features that can be used during lectures to assist with content delivery. These built-ins are available when creating and joining a meeting through Canvas. Some of the same tools may also be available when joining a meeting using an app or web browser, but not all will be. 

Before You Start 

You will need the following before you can complete this task: 

  • A published Canvas site
  • A video conference created within Canvas
  • The latest version of the video conference  program

Accessing the Features

BlueJeans

  1. The meeting organizer will launch the Canvas course.
  2. Select BlueJeans in the left sidebar.
  3. Locate the appropriate BlueJeans Session under the New BlueJeans Meeting section and click the Join button.
  4. Click on the APPS icon in the top right of the BlueJeans screen.
  5. The APPS panel will appear, revealing all of the available applications.

Zoom

You can access all of Zoom's functionality when in a meeting via the meeting toolbar:

Breakout Sessions

All users (students and faculty) need to have the latest app for best results with Breakout Sessions.

BlueJeans

When using BlueJeans via Canvas there are two ways to break students into groups for more intimate collaboration. The recommended method will depend on whether the groups have already been assigned or they should be assigned randomly at the time of the exercise.

  1. The meeting organizer, or the person who scheduled the BlueJeans meeting, can use the Breakout Rooms app within BlueJeans to create up to 20 rooms and assign students to them. 
  2. Each group can designate a meeting organizer and have them invite only their group members to the meeting. That student should follow the directions to create a video conference in Canvas, at the beginning of this document.

Note: The option exists to choose which students to move into any particular breakout room during the meeting; however, this option is not recommended. Students would have to be assigned to rooms one by one, which is time consuming for large classes.  Also, the assigning can't be done until all students have joined the meeting.

Breakout rooms are not recommended for office hours. Instead, we recommend scheduling meetings with students (you can use Canvas Appointments to set this up) and create  separate BlueJeans meetings.

Method one is recommended when the groups are to be randomly assigned during class. Only the meeting organizer has access to the Breakout Session feature within BlueJeans. If you would prefer someone other than yourself be in control of creating the breakout rooms, it is best for that person to create the class meeting within Canvas. This person will also have access to the moderator controls and can mute participants, as needed. 

Zoom

Zoom offers breakout rooms to split meeting participants in up to 50 separate rooms for group collaboration. For best results all users (students and faculty) need the latest Zoom app.

Breakout Rooms and Remote support cannot both be enabled at the same time for the same meeting.

Configuring/Managing Breakout Rooms

Breakout rooms can be preassigned before the meeting begins but you can only pre-assign participants that have a Zoom account (internal Wharton Zoom account or external Zoom users). Instructions for preassigning breakout rooms are here https://support.zoom.us/hc/en-us/articles/360032752671

Only the host can create and manage breakout rooms during the meeting.  Co-hosts can move between breakout rooms once they have been moved into a breakout room by the host.

Participant Options in Breakout Rooms

Recording

If you are recording the main meeting room in Zoom the breakout rooms are not automatically included in that recording.

Hosts can allow participants to record in breakout rooms but this must be set before breakout rooms open.  To do this click on the participant in the participant list and select Allow record

If breakout rooms have already been opened the host can join a breakout room to begin the recording or allow a participant to record as shown above.

Chat

Once participants join a breakout room they will only be able to chat with other participants in the same room.  

The chat window will not indicate that chat is restricted to the current breakout room but messages will only be visible to participants in the current breakout room.

Asking for Help

Participants can click the ?  button to ask a host for help.  This will invite a host to your breakout room.

Leave Breakout Room

Participants can choose to leave the breakout room and return to the main room by clicking the Leave Breakout Room button if this option is enabled by the host in setup.   Once participants are back in the main room they are able to move back to their assigned breakout room anytime by clicking the breakout rooms button.  Professors may choose to have students return to the main room to ask questions in this scenario. 

For more information, learn how to enable, manage, and participate in Zoom Breakout Rooms.


Whiteboard

The Whiteboard feature can come in handy when participants need to view what you are writing in real time. It can take the place of writing on a whiteboard or using a document camera in the classroom.

BlueJeans

Zoom

Learn how to share a Whiteboard on Zoom.

Annotation

BlueJeans

The built-in Annotation feature can be used to mark up a slide or any application window during your presentation. Before choosing annotation, it is recommended that all other applications with sensitive content be closed completely.

Zoom

Learn how to use annotation tools on a shared screen or whiteboard in Zoom.

Upload & Share Video

BlueJeans

If you are planning to share videos during your synchronous lecture, using the upload and share video application will boost the video and audio quality. 

Windows users need to download additional software to make this feature work.

Zoom

Learn how to optimize a shared video in Zoom.

Questions?

Email: courseware@wharton.upenn.edu