Share and Manage Recordings in BlueJeans

Any recording of BlueJeans meetings – both those scheduled using Canvas, as well as ones scheduled other ways – is stored in the meeting moderator's Penn BlueJeans account. Here are the steps for locating the link to each recording and managing access.

Share Recordings via Canvas Announcement

  1. Access your Penn BlueJeans account:
     https://upenn.bluejeans.com
  2. Select "Recordings" in the top menu.
    • To work with a specific recording, click on or near its title to go to that recording's page within your BlueJeans account.
  3. Copy the recording's URL for later sharing, using the blue copy icon with two overlapping rounded rectangles, shown to the right of that recording URL:
    https://whartoncomputing.zendesk.com/attachments/token/8BjRxtxVv00fQyIBxcWy0CEGF/?name=inline-1951556090.png
    Also confirm that the SHARING setting is not set to Private; this can happen sometimes without warning. See Manage Who Can View Recordings, below, for more information.
  4. Now you can post the recording URL to students and other members of your course as part of a Canvas Announcement, or to guest speakers by email (only for Open Access recordings)
    The large SHARE RECORDING button shown on a BlueJeans recording page does not work reliably. We recommend sharing the recording URL instead, by Announcement or email.
  5. Finally, you can choose whether viewers can download this recording by checking the "Allow viewers to download" checkbox.  When downloading is allowed (checked), those viewing the recording at the URL you posted in step 4 will see the download icon in the same place you do.

Download Recordings

  1. Access your Penn BlueJeans account:
     https://upenn.bluejeans.com
  2. Select "Recordings" in the top menu.
    • To work with a specific recording, click on or near its title to go to that recording's page within your BlueJeans account.
  3. Click the download icon (document with down-arrow) to the right of title, next to the trashcan icon.
    https://whartoncomputing.zendesk.com/attachments/token/d8J9crVCVxxtN6fO1A0mSeI4H/?name=inline539576501.png
    Note: If you don't see those two icons, look for three dots and click on those to get a menu containing the download option.
  4. A "Download Recordings" pop-up will now appear.  You can choose whether to get just the audio; audio & video, or a file also including presentations (if any were uploaded within the meeting) in MP4 format:

    https://whartoncomputing.zendesk.com/attachments/token/4ghqhxaDLbLXDYt5HCBZKcSzq/?name=inline-1022984066.png





Once your download has completed, you can also do a few other things to your video:

  • Delete the recording, using the delete (trashcan) icon.
  • Save the recording's URL for later sharing, using the blue icon (See the sections above and below for more info).

    https://whartoncomputing.zendesk.com/attachments/token/8BjRxtxVv00fQyIBxcWy0CEGF/?name=inline-1951556090.png
  • Set whether viewers can download this recording; when allowed, they get the download icon in the same place you do. 

Manage Who Can View Recordings

It's possible to manage whether a recording can be viewed without a login, or viewed only by you, without deleting it.  

  1. Click on the drop-down "Sharing" menu to review what is currently set:

    https://whartoncomputing.zendesk.com/attachments/token/01WgSugmEWlsHVJxebveQCeiD/?name=inline-1884603027.png
  2. Whichever of the three has a green checkmark is the one currently active; click on a different choice to activate it.
     
    • Open Access is the easiest setting for students in courses, not requiring a separate login. Most Virtual Meetings recordings are set this way, and it's the only supported setting for a guest speaker to view a recording after a class meeting. 
    • Enterprise Access Only requires a PennKey login before viewing, unless the user is already logged into https://upenn.bluejeans.com
    • Some users will be prompted with a blue box to enter their email address before they can log in with PennKey.  To do so successfully, they must enter the same email shown for them in the Penn Directory (in order to get the PennKey login prompt next). 

Questions?

For additional help and support: