Using MyWhartonDrive (Y:) for Students

This article provides information on how to access, navigate, and utilize your MyWhartonDrive (Y:).

Before You Start 

You might need one or more of the following before you can complete this task: 

  • An active Wharton account

Accessing MyWhartonDrive (Y:)

You can access your MyWhartonDrive in 3 places:

  • via the web-based interface (login with your Wharton username and Wharton password)
  • via the shortcut on any of the Public Computers
  • via Virtual Lab (a.k.a. VMware)

Navigating the Web Interface

 The folders button allows you to show or hide the folders of your MyWhartonDrive in the left-hand side of the screen. Clicking the plus sign next to your MyWhartonDrive will display the subfolders as a folder tree that you can navigate. You can also double-click a folder to open it.

View allows you to refresh your MyWhartonDrive which you may want to do if you upload new files. Change the view of your files between thumbnail view and detailed view. The detailed view displays more information about each file such as size, file type, and the date modified. You can also add certain files to your Favorites from this menu.

Search allows you to search through your files for certain key words and file details.

 The file button will bring up the document or folder management options depending on if you click on a specific document or a specific folder.

 You can upload files using the simple upload form, uploading from Google Docs, or uploading files from URL (such as a DropBox URL). 

 The Settings option allows you to change the interface language or to toggle between the Mobile View and Full View of the website. Note: If you are on a mobile device, the website should automatically direct you to the Mobile View but you can always access the Full View by selecting Settings and choosing Full View.

 Clicking on your username will log you out of the website. IMPORTANT: To ensure that you are logged out of MyWhartonDrive on any public machine, please make sure you completely exit the browser.

If you double-click or right-click on a file or folder, you will see a menu with various file or folder management options for editing, sharing, and viewing your documents and folders. You can also get to this menu by clicking the file button as mentioned previously.

 

Viewing, Editing, and Sharing Files in the Web Interface

MyWhartonDrive has several options for viewing, editing, and sharing files depending on the file type.

Viewing and Editing Files

  • Edit in MS Office: Edit your files directly in a Microsoft Office application. If you choose this you will be prompted to log in again with your Wharton credentials. If you save your document in the application, those changes should be reflected in the MyWhartonDrive.
  • Download to Google Docs: Downloading to Google Docs will allow you to open the file in Google Docs to work on it. If you want the changes to be reflected in your MyWhartonDrive, you will have to choose Upload and then select the Google Docs tab in order to upload the most recently revised version of the document into your MyWhartonDrive.
  • View in Browser: You can view certain images and PDF files in your browser.
  • Edit as Text File: Choose this option to edit any files with the extension .txt.

Sharing Files

  • Send Email: You can share your files by emailing them as a link or emailing them as an attachment. Note: If you choose to send a link, only you will be able to access the file since it is linked to your password protected MyWhartonDrive. If you send the files as an attachment, other students will be able to access them as well. The emails will come from Web Files Manager.
  • Download to DropBox: You can download and upload files to a great popular file syncing and sharing service (www.dropbox.com). DropBox offers 2GB of free storage to users.
    • To download a file to your DropBox account: Select a single file and then choose in the file options menu View, edit and share --> Download to DropBox.
    • To upload a file from your Dropbox account: Right-click on a file that is in your public folder and choose Dropbox --> Copy public link. Then, from the MyWhartonDrive toolbar click Upload and select the From URL tab. Place the link to the file in the URL field and click Upload

Uploading Files to MyWhartonDrive

  • Simple Upload - selection of the files one by one using the Browse and then Upload buttons.
  • Multiple - (only for Firefox browser supporting HTML 5) multiple file uploading without additional plug-ins.
  • Google Docs - to upload documents from your Google Docs account, click the Authenticate with Google button and choose Grant Access to MyWhartonDrive when prompted. Click the check box next to the documents you want to upload.
  • Upload from URL - you can specify the URL of a file stored on a global file server or on file sharing services like Dropbox, Picasa, Flickr, PhotoBucket, and Facebook.

Downloading Multiple Files from MyWhartonDrive

  1. Select the files you wish to download by holding down the CTRL or Command key while clicking each file name
  2. Click "File" in the top-left and select "Compress and download"

This will download the select files as a zip archive, which can be uncompressed once downloaded.

Troubleshooting

Error: "folder "mywhartondrive" does not exist or read access is denied"

If you get this error message, please submit a Help ticket to the Support Team. 


Unable to Retrieve Documents from MyWhartonDrive (Y:)

If you need help retrieving a file from your MyWhartonDrive (Y:),  you can click the Submit Help Ticket link at the top of the Support Center (http://computing.wharton.upenn.edu) or send an e-mail to support@wharton.upenn.edu . Your request will be addressed as soon as possible.


Error: "file is corrupt and cannot be opened"

Sometimes when attempting to open a file in your My Wharton (Y:) drive, you may receive a "file is corrupt and cannot be opened" error message. This is a known issue and there are currently two workarounds:

  • Open the application (e.g. Word, Excel) first, and then browse to the file:
    • File > Open > MyWhartonDrive (Y:)
  • Right click on the file, choose Properties > General > Unblock

Questions?

Contact: Wharton Computing Student Support

Email: support@wharton.upenn.edu